Special Events Permit

The Town of Kilmarnock encourages and supports the use of Town property and public spaces for community events. In order to ensure a safe and enjoyable event, the Town requires a Special Permit Application for each event. Please review the following questions as part of your planning process:

• Do you expect more than 20 persons at your event? More than 100? Will more than 1,000 attend over the course of the event.
• Will your event require Town services?
• Will you or any company hired by you:
  • - Require traffic control?
  • - Require additional safety and security personnel?
  • - Require additional trash dumpsters or a private trash removal service?
  • - Require emergency medical personnel?
• Will your event require street closures?
• Do you plan to use/hire a commercial caterer? Will alcoholic beverages be sold?
• Will there be live music or large-scale entertainment?
• Will there be mechanical or inflatable amusement rides?
• Will a tent or temporary structure be constructed?
• Will there be animals at your event?
• Will admission be charged?

• Street closures: VDOT Permits are required can be accessed from www.kilmarnockva.com/permits
• Alcoholic Beverages: contact VA Alcoholic Beverage Control Board (804) 313-0104.
• Temporary Structures over 900 square feet: Contact Lancaster County at (804) 462-5124. Contact Northumberland County at (804) 462-9919.
• Lancaster County Health Department (804) 462-9919.

• Permits shall be required for the exclusive use of all or portions of park or facilities.
• Permits shall be required for any entertainment, tournament, exhibition, public meetings, assemblies, and worship services that can reasonably be expected to have 20 or more people attending.
• No open fires or grills allowed.
• No food or beverage will be allowed in Plaza.
• All garbage and rubbish must be carried away from the site by the person responsible for the event.
• All wastewater must be dumped in designated area.
• Failure to comply or carry out any rules presented by the Town of Kilmarnock, will result in the loss of damage deposit and/or future use of facilities.

A Certificate of Insurance for this event must be presented to the Town of Kilmarnock no later than 15 calendar days prior to the start date of the event and a copy made part of the application. If this information is not available when the application is submitted, it can be added later, but not later than the 15-day deadline noted.The Certificate holders must read as follows:

The Town of Kilmarnock P.O. Box 1357 Kilmarnock, VA 22482

I certify that the information contained in this Special event permit Application is true and correct to the best of my knowledge and belief, that I understand, and agree to abide by all the regulations, provisions and rules governing Special Events as shown in the Town of Kilmarnock Special Events Policy. That I understand that this application is made subject to the rules and regulations established by the Town Council. I agree to abide by these rules and further certify that, on behalf of the organization, I am authorized to commit that organization, and therefore agree to be financially responsible for any cost and fees that may be incurred by or on behalf of the Event to the Town of Kilmarnock. View current fee structure

I have read and fully understand that I am accountable for any violations per the town ordinance and/or special events policy. I also am aware that if these rules and regulations are not followed, I will be held responsible for any penalty that follows